Legal Notice

This Privacy Statement relates to the processing of personal data in the context of performing recruitment and selection activities.

Collection and use of personal data

Smit Lamnalco collects your personal data if you choose to make it available to us because you:

• Apply for a position
• Choose to automatically be kept informed of vacancies, event, newsletters or other publications

Purposes of information processing

Smit Lamnalco collects personal data for the following recruitment and selection purposes:

• Processing applications
• Sending job alerts, newsletters or other publications
• Legal compliance

What information do we collect?

Smit Lamnalco uses cookies and other techniques to automatically collect certain types of information when you use the Smit Lamnalco website. In addition, IP addresses of devices that visitors use to visit our website are registered by Smit Lamnalco for IT security and diagnostic purposes. Processing this data enables us to improve the usability and effectiveness of our services and to measure the effectiveness of our marketing activities.

In addition, you have the choice to leave personal data yourself via our website for one of the above-mentioned purposes. This includes the following personal data:

• First- and last name
• Date of birth
• Sex
• Address
• E-mail address
• Phone number
• Voluntarily disclosed special personal data where required for governmental reporting

In addition, we process the data that you provide to us, for example the data that you state on your resume or in your motivation letter.

Use of collected data

Your personal data will not be used for purposes other than the purposes for which you initially provided this information to us, unless you have given specific permission for this, or if this is necessary for Smit Lamnalco to comply with legal obligations. The collected personal data will only be used by Smit Lamnalco to enable a responsible, effective and efficient recruitment selection process. The purpose of collecting the personal data is to help you as an applicant to get in touch with current and potential vacancy holders within Smit Lamnalco, so that you can be linked to one or more vacancies.

Use by third parties

Smit Lamnalco does not share personal data with third parties unless this is necessary or is required by law. In some cases, Smit Lamnalco may share personal data about you with external companies or service providers working on Smit Lamnalco’s’ behalf.

In the following cases, Smit Lamnalco shares personal data with third parties:

• To facilitate the sending of content for marketing purposes by e-mail
• For registration around events organized by Smit Lamnalco
• To conduct an assessment, background check or have a medical examination

In all cases, an appropriate processing agreement has been concluded with the relevant third parties, in which, among other things, the correct and safe processing of the data is guaranteed, in accordance with the applicable laws and regulations.

Retention period

Smit Lamnalco does not store your personal data for longer than a year for the recruitment and selection process. You can withdraw this permission at any time.

Legal bases for the processing of your personal data

The privacy legislation, including the General Data Protection Regulation (“AVG” or English: GDPR) allows to process personal data if this is done on the basis of one of the principles included in the AVG. If we process your personal data, this processing is based on one of the following bases:

• Your personal data can be processed if this is necessary for the performance of an agreement with you.
• The processing of your personal data is necessary to comply with legal obligations, such as keeping files for tax purposes or providing information to a public institution or enforcer.
• Your personal data will be processed on the basis of a legitimate interest of Smit Lamnalco. This processing is permitted as long as your interests do not outweigh your interests. There is a legitimate interest, for example, in processing for the following purposes: 1) marketing; and 2) acquiring orders (sales) in the case of existing customers with whom we have a commercial relationship; 3) managing existing customers and relations (relationship management & account management); 4) optimizing and / or personalizing content and 5) conducting and optimizing effective business operations.

You have given specific and explicit permission to process your personal data for a specific purpose. In this case, you can withdraw your consent at any time by sending an email to hr.rotterdam@smitlamnalco.com.

Special personal data is only collected when you provide it voluntarily or when this is necessary or permitted by law and regulations. Special personal data are, for example, data about a person’s ethnicity, political opinion, religion, philosophy of life, or health. We request that you only provide special personal data to Smit Lamnalco if you consent to the processing thereof by Smit Lamnalco. If you have any questions about the provision of special personal data to Smit Lamnalco, please first contact Smit Lamnalco at hr.rotterdam@smitlamnalco.com.

Rights

If you have made personal data available to Smit Lamnalco, you have the right to view this personal data and to correct any inaccuracies. You also have the right to object to the processing of your personal data by Smit Lamnalco and you also have the right to delete the personal data concerning you, to the extent permitted by applicable law. Finally, you have the right to restrict the processing of your personal data by Smit Lamnalco or to have your data transferred from Smit Lamnalco in a computer / machine-readable file (data portability).

Security and integrity of data

Smit Lamnalco has security policies and procedures to protect personal data against unauthorized loss, misuse, alteration or destruction. Smit Lamnalco employees who have access to personal data only have access to this personal data if necessary for the performance of their duties and / or to support the websites.

Links to Third Party Websites

Smit Lamnalco websites may link to other websites that are not covered by this Privacy Statement, but through other privacy statements that may differ. We recommend that you review the privacy statement of every website you visit before providing your personal data.

Changes to this Policy

Smit Lamnalco may amend this Online Privacy Statement from time to time. When we make changes to the Online Privacy Statement we will revise the “date last modified” at the top of this page. We recommend that you regularly read the Online Privacy Statement so that you are kept informed of how Smit Lamnalco is protecting your personal data.

Questions about the privacy policy and about enforcement

If you have any request regarding the processing of your personal data or would like to object to it, please send your comment or objection by e-mail to: hr.rotterdam@smitlamnalco.com. You can also use this email address to share any concerns you have regarding compliance with our Online Privacy Statement.
You always have the right to file a complaint with the Dutch Data Protection Authority.